myCSUNbox (IT) | CSU Northridge (2024)

If you are storing or planning to store confidential data in the cloud, you should use Confidential Box. You should not storeunencryptedconfidential data in your regular myCSUNbox account.Learn more about protected data here.

Access Confidential Box via the button below and log in with your standard CSUN credentials.

Be sure you are logged out of myCSUNbox before you log into Confidential Box. When you’re logged in, you will see a “Confidential Box” logo on the upper left. To share files in Confidential Box, all users must be classified as confidential data users. Files shared in your Confidential Box can only be shared with other CSUN Confidential data users. Additionally,syncingis not permitted. Users should also be connected to the campus network or VPN when accessing Confidential Box.

CSU Data Classification(Descriptions and Examples)

This page describes the three levels of data classification that the University has adopted regarding the level of security placed on the particular types of information assets. The three levels described below are meant to be illustrative, and the list of examples of the types of data contained below is not exhaustive. Please note that this classification standard is not intended to be used to determine eligibility of requests for information under the California Public Records Act or HEERA. These requests should be analyzed by the appropriate legal counsel or administrator.

Level 1 – Confidential

Access, storage and transmissions of Level 1 Confidential information are subject to restrictions as described in CSU Asset Management Standards. Information may be classified as confidential based on criteria including but not limited to:

a) Disclosure exemptions - Information maintained by the University that is exempt from disclosure under the provisions of the California Public Records Act or other applicable state or federal laws.

b) Severe risk - Information whose unauthorized use, access, disclosure, acquisition, modification, loss, or deletion could result in severe damage to the CSU, its students, employees, or customers. Financial loss, damage to the CSU’s reputation, and legal action could occur.

c) Limited use - Information intended solely for use within the CSU and limited to those with a “business need-to know.”

d) Legal Obligations - Information for which disclosure to persons outside of the University is governed by specific standards and controls designed to protect the information.

Examples of Level 1 – Confidential information include but are not limited to:

• Passwords or credentials that grant access to level 1 and level 2 data
• PINs (Personal Identification Numbers)
• Birth date combined with last four digits of SSN and name
• Credit card numbers with cardholder name
• Tax ID with name
• Driver’s license number, state identification card, and other forms of national or international identification (such as passports, visas, etc.) in combination with name
• Social Security number and name
• Health insurance information
• Medical records related to an individual
• Psychological Counseling records related to an individual
• Bank account or debit card information in combination with any required security code, access code, or password that would permit access to an individual's financial account
• Biometric information
• Electronic or digitized signatures
• Private key (digital certificate)
• Law enforcement personnel records
• Criminal background check results

Level 2 – Internal

Access, storage and transmissions of Level 2 - Internal Use information are subject to restrictions as described in CSU Asset Management Standard.

Information may be classified as “internal use” based on criteria including but not limited to:

a) Sensitivity - Information which must be protected due to proprietary, ethical, contractual or privacy considerations.

b) Moderate risk - Information which may not be specifically protected by statute, regulations, or other legal obligations or mandates but for which unauthorized use, access, disclosure, acquisition, modification, loss, or deletion of could cause financial loss, damage to the CSU’s reputation, violate an individual’s privacy rights, or make legal action necessary.

Examples of Level 2 – Internal Use information include but are not limited to:

• Identity Validation Keys (name with)
  • Birth date (full: mm-dd-yy)
  • Birth date (partial: mm-dd only)
• Photo (taken for identification purposes)
• Student Information-Educational Records not defined as “directory” information, typically:
  • Grades
  • Courses taken
  • Schedule
  • Test Scores
  • Advising records
  • Educational services received
  • Disciplinary actions
  • Student photo
• Library circulation information.
• Trade secrets or intellectual property such as research activities
• Location of critical or protected assets
• Licensed software
• Vulnerability/security information related to a campus or system
• Campus attorney-client communications
• Employee Information
  • Employee net salary
  • Home address
  • Personal telephone numbers
  • Personal email address
  • Payment History
  • Employee evaluations
  • Pre-employment background investigations
  • Mother’s maiden name
  • Race and ethnicity
  • Parents’ and other family members’ names
  • Birthplace (City, State, Country)
  • Gender
  • Marital Status
  • Physical description
  • Other

Level 3 – General

Information which may be designated by your campus as publicly available and/or intended to be provided to the public.

Information at this level requires no specific protective measures but may be subject to appropriate review or disclosure procedures at the discretion of the campus in order to mitigate potential risks.

Disclosure of this information does not expose the CSU to financial loss or jeopardize the security of the CSU’s information assets.

Box Drive, allows users to access all content in myCSUNbox, not just previously specified files. Users have the ability to make folders available even when offline, use the operating system File Explorer instead of the web interface, and easily search myCSUNbox content from your computer.

Box Drive is available to download and install on university-owned devices by following the instructions for PC and Mac below.

Must-See Videos

• Box Essential Training
• Intro to Box Storage

Quick Guides

• Box user guide
• Co-Author with Office Online
• Adding Comments & Tasks
• Email Notifications
• Box University - User Videos
• Uploading to Box
• Search for a Topic

From a PC

1. In theStartmenu "Type here to search"box, enter the wordsSoftware Center, and then select it when it displays.
2. Select theBox Driveapplication option and follow the installation instructions.

From a Mac

1. Select theApple Launch Padbutton.
2. SelectSelf Service.

Select theBox Driveapplication option and follow the installation instructions.

For more tools and resources, visit theSoftware Solutions for Teaching and Interaction page.

• Access files at any time, on any device.
• Run paper-free meetings.
• Collaborate with others.
• Link to files directly, instead of emailing attachments.
• Link to files stored in Box, from a CSUN website.
• Create and edit Microsoft Office files from any computer.

Sign in tohttps://mycsun.app.box.com/with your CSUN user ID and password. Once you are logged in to your account, add collaborators and begin collaborating using a user'suserID@csun.edu.If you don't know the user ID, search for the user within Box or request it from the user.

Individual Accounts

If you are a CSUN student, faculty or staff, you are automatically issued an individual myCSUNbox account. Use your individual account to store and share files that belong to you.

Group Accounts

Divisions, colleges, departments, and other groups such as committees can obtain a group account by contacting theIT Help Center. Use group accounts to store and share files that belong to the group. If you have been granted access to a group account, it will appear as a folder with the group's name when you log in tomyCSUNbox.

Best Practices for Group Accounts

• Owning a group accountand adding group members– Each group account should have at least two co-owners; they are responsible for adding group members and owners for any subfolders.
• Naming your group accountand creating subfolders– The IT Help Center will use your division, college, department, or committee's name for your group account's name. For divisions and colleges, your folder structure should mirror your organizational structure. For committees, use your committee's name.
• Sharing folders– Whensharing a folder, share the highest-level folder accessed by that user; this will help reduce the number of folders in a user's account.

To access an accessible version of myCSUNbox:

1. Go toa.box.com
2. Enter yourCSUN Email AddressandPassword, and then select theLog Inbutton.
3. A CSUN log in page displays. Enter your CSUNUser IDandPassword, and then select theLoginbutton.
4. The accessible version of myCSUNBox displays.

For more information on A.Box.Com, visit theUsing A.Box.Com for Accessibilitypage.

myCSUNbox users can nowcollaborate in real-timeby using Office Online.Edit a file at the same time as colleagues and external partners and see all changes being made as they happen. Whether it's a project plan in Word, sales proposal in PowerPoint or financial plan in Excel, you can edit it in real-time with others, in Box. All edits automatically save, avoiding version conflict - plus, you can pull up a previous version to reference old content whenever needed.

To see how it works, check outBox for Office Online with Real-Time Co-Authoring.

To learn how the CSU classifies confidential data, visit CSUN'sProtected Datapage.

A myCSUNbox File Request gives you a secure way to request and obtain files. myCSUNbox uses an easy drag and group graphic interface, you create a web form that enables you to:

• Securely request files
• Gather information withMetadatawhich can be set as required/optional
• Enables extra security and email validation with link settings
• Kickoff work flows

To view the steps on how to make your own Box file request please visit CSUN'sCreating a myCSUNbox File Requestwebpage.

A myCSUNbox File Request gives you a secure way to request and obtain files. myCSUNbox uses an easy drag and group graphic interface, you create a web form that enables you to:

• Securely request files
• Gather information withMetadatawhich can be set as required/optional
• Enables extra security and email validation with link settings
• Kickoff work flows

To view the steps on how to make your own Box file request please visit CSUN'sCreating a myCSUNbox File Requestwebpage.