3 Ways to Add a Signature in Microsoft Outlook - wikiHow (2024)

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Written byJack Lloyd

Last Updated: June 3, 2021

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1. 1

   Open Outlook. Go to https://www.outlook.com/ in your preferred web browser. This will open your Outlook inbox if you're already signed into Outlook.

   • If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
2. 2

   Click Settings

   . This gear-shaped icon is in the upper-right side of your Outlook inbox. Doing so prompts a drop-down menu.

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3. 3

   Click Options. It's at the bottom of the drop-down menu.

4. 4

   Scroll down and click Email signature. This option is in the Layout section of the options on the left-hand side of the page.

   • You may first have to click Layout to expand it in order to view the Email signature option.
5. 5

   Enter your signature. Type your signature into the text box on the right side of the screen.

6. 6

   Make sure your signature is active. Click the "Automatically include my signature on new messages I compose" box to place a checkmark in it. This will ensure that messages you compose from now on have your signature at the bottom of the message by default.

   • You can also check the "Automatically include my signature on messages I forward or reply to" box to place your signature at the bottom of every email you send.
7. 7

   See Also

   Create and add an email signature in OutlookHow to Add an Email Signature in Outlook : HelloTech HowCreate a stylish signature in Outlook in just a few simple steps.Add professional Outlook email signature (7 steps | 2 min)

   Click Save. It's in the top-left corner of the Email Signature section. This will save your changes and add a signature to your Outlook emails.

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1. 1

   Open Outlook. This app is blue with a white envelope and a blue "O" on it.

   • If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
2. 2

   Tap ☰. It's in the upper-left corner of the screen.

3. 3

   Tap Settings

   . This option is in the bottom-left corner of the screen. Doing so opens the Outlook Settings menu.

4. 4

   Tap Signature. It's in the middle of the Settings page.

5. 5

   Enter a new signature. Tap the current signature, then remove it and type in your own signature.

6. 6

   Tap < (iPhone) or

   (Android). It's in the top-left corner of the screen. This will save your settings and return you to the Settings page; your Outlook messages sent from your mobile device will now use your signature.

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1. 1

   Open Outlook 2016. This program resembles a blue and white envelope with a white "O" on it.

2. 2

   Click New Email. It's on the far left side of the Home toolbar.

3. 3

   Click Signature. This drop-down box is in the "Include" group of options in the Message toolbar.^[1]

4. 4

   Click Signatures. It's in the Signature drop-down menu.

5. 5

   Click New. This button is below the "Select signature to edit" text box in the upper-left side of the Signatures and Stationery window.

6. 6

   Type in your name and click OK. This will create a name for your signature.^[2]

7. 7

   Enter your name. Do so in the "Edit signature" box at the bottom of the page.

8. 8

   See Also

   Outlook signature: how to create, use and change

   Enable your signature for new emails. Click the "New messages:" drop-down box in the top-right side of the Signatures and Stationery window, then click your name. This will automatically place your signature at the bottom of all new emails you send.

   • You can repeat this process for the "Replies/forwards:" drop-down box to place your signature on every email you send, including replies and forwards.
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   Click OK. It's at the bottom of the window. Doing so saves your signature and applies it to all subsequent emails you send from the Outlook program.

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